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October 17, 2017




held October 17, 2017


The Russellville City Council met in regular session on Tuesday, October 17, at 5:00pm, in City Hall. Mayor Mark Stratton presided over the meeting with Council members Jimmy Davenport, Pat Bell, Sandra Kinser, Jack Whipple and Darlene Gooch. City Council member Larry Wilcutt was absent.


Bell moved, seconded by Kinser, to approve the minutes of the meeting held October 3, 2017; being no discussion or changes the motion to approve passed unanimously.


Under Appointments the Mayor asked to appoint Kelly Lewis to the Russellville Arts Council.


Kinser moved, seconded by Bell, to approve the Mayor’s appointment of Kelly Lewis to the Arts Council. The motion passed with all present voting yes.


 There were no committee reports.


The City Clerk/Treasurer Bob Riggs gave the City’s financial report.


Under old business Dave Campbell from the LEE Company attended the meeting for any questions or concerns in reference to the Dehumidification System that is going to be installed at the Carpenter Center.


Mayor Mark Stratton thanked Mr. Campbell for coming to the Council Meeting and the “27” detailed pages of the warranty coverage for the Dectron Pool Unit.


The Mayor explained the following: warranty coverage for Parts and Labor is for one year, the Compressor is a five-year warranty and there is a twenty-five-year warranty for the Stainless-Steel Heating Exchanger; this is the warranty coverage which is included in the bid but the LEE Company also has included what the cost would be for the additional extended warranty coverage.


The Mayor asked for the motion for the five-year extended warranty for Parts at a cost of $6800.00, the motion for the four-year extended warranty for Labor at the cost of $12,000.00 and the additional PM inspections for the cost of $3500.00.


City Council member Sandra Kinser asked what the labor cost would be per hour, Mr. Campbell said “it depends on what it is”.


During discussion to purchase the extended warranty, City Clerk Bob Riggs gave a report on some of the cost that the City has been paid for labor and parts on the Pool Unit so far.


The Mayor said we only need a motion to purchase the additional extended warranty because the LEE Company was awarded the job at the October 3rd Council meeting.


Bell moved, seconded by Kinser, for the purchase of the additional warranty coverage for the Dectron Pool Unit Replacement at the Carpenter Center.  The motion passed with all present voting yes.


Under new business; Catherine Blazor from Enterprise Fleet Management gave an informational Power Point Presentation to the Mayor and City Council.


Ms. Blazor spoke of how the City could be saving with having Fleet Management for purchasing newer fleet vehicles, the fixed maintenance program with a list for the local Enterprise Service Centers available and with the tracking of the Fuel Operating Expenses capabilities.


City Clerk Bob Riggs asked about the leasing program. Ms. Blazor explained how the City would be in their “Open End Lease”, which gives the options to finance the vehicle down to the balance with the terms to buy or sell the vehicle and if the City chooses to keep the vehicle we would file for “extension” and keep paying the monthly payment. Ms. Blazor did say that Enterprise would help in selling the vehicles and the money comes back to the City.


Ms. Blazor finished the presentation and encourage the Mayor and Council to reach out to KLC (Kentucky League of Cities) and talk to others that they have as clients. The Mayor thanked Ms. Blazor for coming.


Next on the agenda was the bank rates for the Dehumidification System; (City Council member Sandra Kinser left from the council table and did not vote on this topic from the agenda) City Clerk Bob Riggs handed out the list of banks with the rates for the financing of $300,000.00 for 5 years.  Mr. Riggs said sometimes that we use the same bank because they provide the lowest rate but it would benefit the City to look at other financial institutions for a chance of building a wider choice of opportunity for financing.


Mr. Riggs helped explained the rate sheet while the Council was viewing the options in making the decision of which bank to finance the Dehumidification System.


The Mayor asked for their thoughts or a motion. Bob asked the Mayor if he had any guidance in looking at which bank to go with. The Mayor said to look at the bottom line on the rate sheet and go all way across at all four totals and look at the actual total payback difference.


Bob Riggs did mention his concern if the City didn’t go with the lowest rate we should be on the “safe side” and have it on record. City Attorney Neil Kerr said in our discussion for your bases of reasons of not taking the lowest bid should be fine.


The Mayor did say we have to vote on this tonight because the Dehumidification System needs to be installed.


Bell made a motion to go with the lowest bid.


Gooch pointed out the only difference between the lowest bid to the second lowest bid was $750.00.


The Mayor said “I have a motion for the lowest, do I hear a second”; there was no second the motion dies because of lack of second.

Davenport ask just to clarify his thoughts at looking at another bank bid that is the lowest bid.


Bell moved, seconded by Davenport to go with Auburn Bank, the second lowest interest rate. City Attorney Neil Kerr did say the discussion is on the record.


The motion passes with all present voting yes (City Council member Sandra Kinser wasn’t at the Council Table and did not vote or was not a part of any discussion during this topic of discussion.)


The reading of Resolution 2017-04 in reference to CERS was read by City Attorney Neil Kerr.


Gooch moved, seconded by Bell to approve Resolution 2017-04. The motion passes with all present voting yes.


The Mayor advised there was reason to go into executive session for reason of property, personnel or litigation and pursuant to KRS 61.815(1)(a).


Kinser moved, seconded by Bell, to leave regular session and enter executive session; the motion passed unanimously.


Kinser moved, seconded by Davenport, to leave executive session and return to regular session; the motion passed unanimously.


The Mayor said the City’s International Chipper Truck was needing to be replaced; $33,000.00 had been budgeted for a new truck use this money towards a Chipper Truck. The total cost for the Chipper Truck should be around $77,000 (Cab $60,000, Chassis $17,000 and $33,000 budgeted).


Whipple moved, seconded by Kinser for the approval of purchasing a Chipper Truck. The motion passed unanimously.


Davenport moved, seconded by Bell, to adjourn the meeting; the motion passed unanimously












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City Clerk                                                                              Mayor